the fix that i decided would work

Cleaned Up Forms/Python Files/ReinbursementForm.py

@@ -0,0 +1,151 @@
+
+import os
+from datetime import datetime
+from tkinter import *
+from tkinter import messagebox
+from tkinter import filedialog as fd
+import pandas as pd
+
+#holds the location of the file selected when user selects it
+global receipt_file
+receipt_file = ""
+
+#the window that pops up when trying to submit the
+def submit_window():
+    form_window = Tk()                          #the window itself
+    form_window.title("Reinbursement Form")     #title at the top of the window
+    row_counter = 0                             #tkinter uses a grid system with columns and rows
+
+    """
+    new_form = Menu(form_window)                #need to be fixed or removed
+    new_form.add_command(label='New')           #add commands to remove all tet and deselect files
+    """
+
+    Label(form_window, text="This standardizes all of our reciepts that we recieve and logs \nthem away so that we can easily get the money you \nspent on the club back to you.", anchor='w', justify='left').grid(row=row_counter, rowspan=2, columnspan=2)
+    row_counter += 2    #takes up two row for text to be visable general instructions
+    
+    Label(form_window, text="Please put the amount on the reciept we will split the bill on \nfood for you no need to go through mental gymnatics", anchor='w', justify='left').grid(row=row_counter, rowspan=2, columnspan=2)
+    row_counter += 2    #takes up 2 twos for text mroe genral instructions
+
+    Label(form_window, text=" ").grid(row=row_counter, columnspan=2)
+    row_counter += 1    #fake text for space
+
+    #Text for input
+    Label(form_window, text='Name (Last name if there is \nsomeone who shares your name)', anchor='w', justify='left').grid(row=row_counter)
+    person_name = Entry(form_window)    #the text box for entires
+    person_name.grid(row=row_counter, column=1)
+    row_counter += 1    
+
+    Label(form_window, text='Final Total on reciept $(CAD)', anchor='w', justify='left').grid(row=row_counter)
+    amount_CAD = Entry(form_window)     #the entry box window for all strings
+    amount_CAD.grid(row=row_counter, column=1)  #need to filter for just doubles
+    row_counter += 1
+
+    Label(form_window, text='Reason (optional)', justify='left').grid(row=row_counter)
+    reason = Entry(form_window)         #the entry box window for all strings
+    reason.grid(row=row_counter, column=1)
+    row_counter += 1
+    
+    Label(form_window, text='Picture or PDF or reciept', justify='left').grid(row=row_counter)
+    selected_file = Label(form_window, text="", anchor='w', justify='left')
+    selected_file.grid(row=row_counter, column=1)
+    row_counter += 1
+    open_button = Button(form_window, text='Browse...' , command=lambda:select_file(selected_file, receipt_file)).grid(row=row_counter, column=1)
+    row_counter += 1    #button for opening window to pick a file
+
+    Button(form_window, text='Submit', command=lambda:submitted(form_window, person_name, amount_CAD, reason), anchor='w', justify='left').grid(row=row_counter)
+    row_counter += 1
+
+    form_window.mainloop() 
+
+#function that appends the data to the .xlsx file and makes a copy of the document and places it into the clean up forms so it may be given as evidence
+def submitted(window, name_submitted, total_money, reason):
+    global receipt_file
+    current_time = datetime.now()
+    file_submitted_name = f'{name_submitted.get()}{current_time.month:02d}{current_time.day:02d}{current_time.year}{total_money.get()}'
+
+    excel_file = "Reimbursement Data.xlsx"
+    subdirectory_name = "Cleaned Up Forms"
+    
+    file_path = os.path.join(os.getcwd(), subdirectory_name, excel_file)
+    
+    if not os.path.exists(file_path):
+        messagebox.showerror(
+            title="Critical Error",
+            message="expected file path not found, and expected file not found\n please contact software/logistics team lead"
+        )
+        window.destroy()
+        os._exit(1)
+
+    file_extension = os.path.splitext(file_submitted_name)[1]
+    file_submit = f'{file_submitted_name}{file_extension}'
+    appended_data = {
+        'Name': name_submitted.get(), 
+        'Final Total $CAD': total_money.get(),
+        'Reason(optional)': reason.get(),
+        'Reimbursed (Y/N)': 'N',
+        'Receipt File Name': file_submit
+        }
+    new_data = pd.DataFrame([appended_data], index=[0])
+    excel_file_path = file_path
+
+     # Read the existing data from the Excel file
+    existing_data = pd.read_excel(excel_file_path)
+
+    # Combine the existing data with the new data
+    combined_data = pd.concat([existing_data, new_data], ignore_index=True)
+
+    # Write the combined data back to the Excel file without changing column sizes
+    combined_data.to_excel(excel_file_path, index=False)
+
+    file_submit_path = os.path.join(os.getcwd(), subdirectory_name)
+    file_extension = os.path.splitext(file_submitted_name)[1]
+    file_submit_path = os.path.join(file_submit_path, file_submit)
+
+    new_file_name = os.path.join(file_submit_path, file_submit)
+    if os.path.exists(receipt_file):
+        # with open(receipt_file, 'r') as input_file:
+        with open(receipt_file, 'rb') as input_file:
+            # Continue with file operations
+            # Read the contents of the input file
+            file_contents = input_file.read()
+
+            # Open the new file for writing
+        with open(file_submit_path, 'wb') as new_file:
+            # Write the contents to the new file
+            new_file.write(file_contents)
+
+    else:
+            messagebox.showinfo(title="error", message=f"File '{receipt_file}' does not exist.")
+        
+    messagebox.showinfo(title='Submitted', message='You have successfully submitted')
+    return
+
+
+def select_file(tk_window, selected_file):
+    filetypes = (
+        ('PDF file', '*.pdf'),
+        ('PNG file', '*.png'),
+        ('JPEG file', '*.jpeg'),
+        ('JPG file', '*.jpg')
+    )
+    global receipt_file
+    receipt_file = fd.askopenfilename(
+        title='Open a file',
+        filetypes=filetypes)
+    if(receipt_file != None):
+        messagebox.showinfo(
+            title='Selected File',
+            message=receipt_file
+        )
+        formatted_file_name = os.path.basename(receipt_file)
+        tk_window["text"] = formatted_file_name
+    else:
+        messagebox.showinfo(
+            title="No selected file",
+            message="Please select a file"
+        )
+
+
+if __name__ == "__main__":
+    submit_window()

Cleaned Up Forms/Python Files/howToRun.txt

@@ -0,0 +1,8 @@
+To run the reinburment form please run this command to install the only package needed
+
+pip install pandas==1.3.3
+
+Other Requirement
+Python 3.10.2 or higher can be found at
+https://www.python.org/downloads/
+please select the version for your computer

Cleaned Up Forms/Python Files/requirements.txt

@@ -0,0 +1 @@
+pandas==1.3.3

README.md

@@ -1 +1,12 @@
 # BajaUofCReimbursementForm
+Author Brock Tomlinson
+Email brock.tomlinson@ucalgary.ca
+
+To run the reinburment form please run this command to install the only package needed
+
+pip install pandas==1.3.3
+
+Other Requirement
+Python 3.10.2 or higher can be found at
+https://www.python.org/downloads/
+please select the version for your computer

ReinbursementForm.py

@@ -1,10 +1,20 @@
 
-import pandas as pd
+import sys
 import os
 from datetime import datetime
 from tkinter import *
 from tkinter import messagebox
 from tkinter import filedialog as fd
+script_dir = os.path.dirname(os.path.abspath(__file__))
+
+# Get the path of your package directory
+package_dir = os.path.join(script_dir, "package")
+
+# Add the package directory to the beginning of sys.path
+sys.path.insert(0, package_dir)
+
+# Import the local 'pandas' module
+import pandas as pd
 
 #holds the location of the file selected when user selects it
 global receipt_file