Ucalgary_Baja/Baja-Charter
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Baja-Charter/New Team Contact.md

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Finances

Current Bank Account

  • Business chequing account
  • $2/month service fees
  • $140 for a cheque book
  • Pay for cheques
  • Ridiculous name
  • No e-transfer
  • No online control, only checking the account
  • No ATM
  • 2 guarantors to do anything
  • We can remove people

New Bank Account

  • Need to be able to accept e-transfers
  • Would love to be able to e-transfer people
  • No service fees
  • Fix the name
  • Possibility for credit card

Bank Account

  • Clear bank account name
  • Bank account type
  • Needs e-transfer

Structure

Who has access to it

  • Team Captain
  • Treasurer
  • Internal Affairs Officer
  • Election process (TBD)

Reimbursements

  • Ask lead for approval
  • Submit a purchase request
    • What is to be purchased and from where
    • How much they think it will cost
    • Justification for specific purchase (someone who isn't an engineer should understand why you bought this product)
    • Approval from lead
      • If a lead, approval from captain
      • If captain, approval from internal auditor or treasurer
    • Approval and audit from captain, treasurer
    • Purchase
    • If possible, purchases should be made directly using the team account after approval is given
  • Submit reimbursement request
    • Must have itemized receipt
    • For international purchase, show charge on card (if cash, use Bank of Canada daily conversion rate on that day)
    • Approval from captain
    • If captain, approval from internal auditor or treasurer
    • If you make a material purchase and this procedure is not followed, you may not be eligible for reimbursement under the discretion of the team captain, treasurer, or internal auditor.

Conflict Resolution and Termination

  1. All members must comply with the University Student Conduct policies
  2. Should conflicts arise, the following outlines a general process:
    • If conflicts concerns member, brought to direct superior
    • If conflicts concerns lead, to captain(s)
    • If conflicts concerns captain, brought to leads
  3. The process for termination of members is as follows:
    • Meeting with sub-team lead to address issues and resolution plan
    • Should issues continue, a meeting with the sub-team lead and captain to address issues and resolution plan
    • Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present
    • Signed document acknowledging the meeting and plan going forward is required for all meetings
  4. The process for termination of sub-team leads is as follows:
    • A request for removal is submitted to the captain
    • Captain will have a meeting with the sub-team lead to address issues and resolution plan
    • A meeting with the leadership team to address issues and resolution plan
    • Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present
  5. The process for termination of the captain(s) is as follows:
    • A request for removal is submitted to the internal affairs officer
    • Leadership team will have a meeting with the captain to address issues and resolution plan
    • Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present

Leadership Selection

Eligibility:

  1. Have been a member of UCalgary Baja for a minimum of 1 academic year
  2. Demonstrate the ability to effectively cooperate in a productive and respectful manner with fellow members
  3. Demonstrate the ability to effectively cooperate in a productive and respectful manner with fellow members
  4. Display leadership, technical ability, and a willingness to learn when completing their projects
  5. Uphold and represent the teams goals and mission statement

The process for selecting leads and captain(s) is as follows:

  1. An expression of interest is submitted to the leadership team Sub-team leads and captain(s) are selected by majority vote of the leadership team