95 lines
4.0 KiB
Markdown
95 lines
4.0 KiB
Markdown
# Finances
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Current Bank Account
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- Business chequing account
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- $2/month service fees
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- $140 for a cheque book
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- Pay for cheques
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- Ridiculous name
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- No e-transfer
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- No online control, only checking the account
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- No ATM
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- 2 guarantors to do anything
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- We can remove people
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New Bank Account
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- Need to be able to accept e-transfers
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- Would love to be able to e-transfer people
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- No service fees
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- Fix the name
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- Possibility for credit card
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## Bank Account
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- Clear bank account name
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- Bank account type
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- Needs e-transfer
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## Structure
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Who has access to it
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- Team Captain
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- Treasurer
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- Internal Affairs Officer
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- Election process (TBD)
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## Reimbursements
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- Ask lead for approval
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- Submit a purchase request
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- What is to be purchased and from where
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- How much they think it will cost
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- Justification for specific purchase (someone who isn't an engineer should understand why you bought this product)
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- Approval from lead
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- If a lead, approval from captain
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- If captain, approval from internal auditor or treasurer
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- Approval and audit from captain, treasurer
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- Purchase
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- If possible, purchases should be made directly using the team account after approval is given
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- Submit reimbursement request
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- Must have itemized receipt
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- For international purchase, show charge on card (if cash, use Bank of Canada daily conversion rate on that day)
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- Approval from captain
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- If captain, approval from internal auditor or treasurer
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- If you make a material purchase and this procedure is not followed, you may not be eligible for reimbursement under the discretion of the team captain, treasurer, or internal auditor.
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# Conflict Resolution and Termination
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1. All members must comply with the University Student Conduct policies
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1. Should conflicts arise, the following outlines a general process:
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- If conflicts concerns member, brought to direct superior
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- If conflicts concerns lead, to captain(s)
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- If conflicts concerns captain, brought to leads
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1. The process for termination of members is as follows:
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- Meeting with sub-team lead to address issues and resolution plan
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- Should issues continue, a meeting with the sub-team lead and captain to address issues and resolution plan
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- Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present
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- Signed document acknowledging the meeting and plan going forward is required for all meetings
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1. The process for termination of sub-team leads is as follows:
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- A request for removal is submitted to the captain
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- Captain will have a meeting with the sub-team lead to address issues and resolution plan
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- A meeting with the leadership team to address issues and resolution plan
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- Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present
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1. The process for termination of the captain(s) is as follows:
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- A request for removal is submitted to the internal affairs officer
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- Leadership team will have a meeting with the captain to address issues and resolution plan
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- Should issues continue, a meeting of the leadership is held to discuss and vote on the offender's membership. The offender will be notified of the meeting, but shall not be present
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# Leadership Selection
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## Eligibility:
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1. Have been a member of UCalgary Baja for a minimum of 1 academic year
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1. Demonstrate the ability to effectively cooperate in a productive and respectful manner with fellow members
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1. Demonstrate the ability to effectively cooperate in a productive and respectful manner with fellow members
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1. Display leadership, technical ability, and a willingness to learn when completing their projects
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1. Uphold and represent the teams goals and mission statement
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### The process for selecting leads and captain(s) is as follows:
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1. An expression of interest is submitted to the leadership team
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Sub-team leads and captain(s) are selected by majority vote of the leadership team
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